ABOUT US - Events by Helen are wedding and event specialists covering London and the South East.

Events by Helen was founded in 2015 by Helen Wade-Smith.

After 10 years in the industry working with caterers, venues and in customer service, Helen realised that help was needed to bring all of the various services together, supplying and managing one team to deliver the highest standards specifically for the unique challenges of outdoor weddings.

After delivering over 500 unique weddings, we have the experience, industry knowledge and the contacts to make your dreams come true.

We offer multiple services to create a bespoke package using our own experienced team, which not only helps the smooth running of the day, but having just one team performing multiple tasks keeps things affordable and avoids multiple teams on site charging for their time.

From the initial consultation, we will find out where you are on your journey, what still needs to be done and what is important to you. We can then start helping you explore the possibilities before making it happen.

We embrace any ideas no matter how weird or wonderful.

It’s your day and you should have exactly what you want!

Events by Helen are wedding and event specialists covering London and the South East.

We offer a unique & bespoke event planning, management and equipment hire service – all at affordable prices.

Events by Helen was established with the assistance of the Prince’s Trust enterprise scheme and has expanded quickly while retaining our three key values:

Flexibility: Our experienced managers will work closely with you to establish your requirements and will then work hard to find your perfect solution.
Friendly: Our professional yet caring team will help and guide you. We genuinely want what’s best for our clients and will always put your best interests before profit or the ‘easy’ option.
Fun: Planning an event or wedding should be a fun and rewarding experience. Our knowledge of the industry and our contacts allow us to take all of the pressure off you, whilst exceeding your expectations.

Events by Helen offer a comprehensive service which is unique to you, allowing you to relax and enjoy your day.

See our list of services below to see how we can help you.

Our Services

What can we do for you?

Provide experienced event co-ordinators and planners
Help with venue and supplier recommendations
Help with choosing the right caterer and food choices
Tableware & equipment hire ( cutlery, crockery, linen, glassware etc)
Venue set-up and break-down services
Table laying and centrepiece creation
Mobile bar hire – seven styles with various packages
Experienced and friendly waitressing and bar staff
Canapé and arrival drinks service and clearance
Service of toast drinks and cake cutting for your guests
Room turnarounds (movement of furniture), if required
Waste management & recycling services
Personal licence holders and qualified first aiders always on site
Detailed ‘plan of the day’ document to clarify timings for suppliers
Complimentary tea & coffee service – served after the wedding breakfast
Fun, friendly and hard working staff, dedicated to you & your guests
Assistance with alcohol licencing, security provision and transport bookings
Convenient & cost effective packages available with all necessary services included

Our service explained

What makes Events by Helen different?
We include an event manager with every package, which ensures your timings are adhered to, as standard in your package. They will follow your instructions to the letter, meaning that you can relax and enjoy the best day of your lives.

All of the equipment we use is of the very best quality, so you can be assured no corners are cut.
Our packages are comprehensive and unique, avoiding the need for multiple suppliers coming and going on the big day, so less moving parts!

No other supplier offers this level and depth of service. We know what works – and more importantly, what doesn’t! Our motto is: Your day, your way!

Event Planning
Assistance with the organisation of suppliers and liaising with them from start to finish. We will help with ideas and proven suggestions for your special occasion and includes the creation of itineraries for you and your suppliers to ensure your event runs smoothly.

Event Management
We will attend the event from beginning to end, liaise with all suppliers on the day, being your point of contact – meaning you can have a carefree day, however you do have a reference point if needed. In our experience, an event manager is essential to the success of your event.

Equipment Hire Organisation
We can organise the hire of all equipment needed for your event and with our experience and contacts we will ensure that you have exactly what you need – for the right price. This includes everything from tables and chairs to tableware and bar hire, we can organise it all for you.

Site Visits and Client Meetings
We will visit you at your venue to go through your event in fine detail. You will be able to show us exactly how you see your day looking and we will be able to ask and answer any questions you may have about our services. This will also give you the opportunity to meet your event manager allowing you to start building a relationship with a friendly face that is usually so crucial on your special day.

Venue Set-Up
Venue decoration and set-up covers a wide variety of options – from your chosen setting of tables to decorating the venue and your reception area.

We often take a blank canvas and transform it into your dream setting with all of your personal touches in place. Many couples would love to do this part themselves but realistically it is rarely possible due to time constraints on the day. Let us do it for you!

Please see some example photos on our gallery page for the transformations that we have recently completed.

Front of House Staffing and Servicing
Our highly experienced front of house team can provide the following services for your special day:

Serving of welcome drinks and canapés, then topping up of drinks as required.
Placing wine and water on the tables, with a dedicated staff member on hand to replenish as required.
Table service for your main meal or directions for guests to the buffet (to avoid those long queues).
Table service for your dessert and tea & coffee – or can direct your guests if required.
To serve welcome and toast drinks, as required.
To cut and serve the wedding cake (if required).
To clear and tidy all tables ready for the evening reception – moving tables and chairs if required before the dancing can begin!

Bar Services
Please see our Bar Services page.

The tidy up!
Unfortunately all good things must come to an end! At the close of play, we will clear up, tidying as we go. All rubbish can be removed and recycling is done whenever possible. We will ensure the venue will look just as it did when you arrived. We can place all of your belongings in an agreed place (usually in a car or van), making ‘the morning after the night before’ as easy as possible. This service should save you money in the long run, as many venues are strict on how their venue is left. We will help you avoid these fines. The last thing you want to be doing on your wedding night is tidying up!